DATA PRIVACY NOTICE
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The Board of OC International-UK is the data controller. This means it decides how your personal data is processed and for what purposes. The Board will appoint a Data Protection Office with responsibility for data protection issues.
OC International-UK has the working name One Challenge. In the following paragraphs, “We” means either our legal or our working name.
3. How do we process your personal data?
We comply with our obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes,
- to fundraise and promote the interests of the charity;
- to manage our employees and volunteers;
- to maintain our own accounts and records (including the processing of gift aid applications);
- to inform you of prayer requests, news, or events and activities we run;
- to comply with relevant company, charity or employment law.
4. How do we acquire personal data?
We acquire personal data when you
- give us your details on making a donation to us,
- request information from us,
- sign up for our email newsletters,
- attend an event we run,
- give it to us in the context of face-to-face interaction.
5. What is the legal basis for processing your personal data?
Under the applicable data protection legislation, personal data may only be collected and processed based on a limited number of legal grounds. At One Challenge, we rely on one of the following grounds to process your personal data:
Your explicit and informed consent (e.g. when you subscribe to our newsletters through your marketing preferences.)
b) Legitimate interest of the charity
We are dependent on the financial and prayer support of interested individuals; to achieve our charity's objects we may use personal data to invite new support, to encourage and maintain existing support and to supply information about our current and future activities.
c) Legal obligation to which we are subject (e.g. when we handle Gift Aid claims.)
6. Sharing your personal data
Your personal data will be treated as strictly confidential under our data protection policy by all staff and volunteers.
Our email newsletter list is managed by MailChimp, using information you submit when signing up. We will not collect extra information about you and we do not authorise use of your data for MailChimp’s own marketing activities. We reserve the right to move from MailChimp to another GDPR-compliant service provider.
We will not share your data with any other third party without your prior consent.
7. How long do we keep your personal data?
We retain gift aid declarations and associated paperwork as required by HMRC; information about trustees, volunteers, associates and staff as required by current legislation; general financial information is retained for six years from the end of the tax year relating to transactions.
8. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
- The right to request a copy of your personal data which we hold about you;
- The right to request that we correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for us to retain such data;
- The right to withdraw your consent to the processing at any time
- The right to request that the data controller provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability.)
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data.
- The right to lodge a complaint with the Information Commissioners Office.
9. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
10. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact One Challenge’s Data Protection Officer
- By ‘phoning (01903) 262586
- By post to DPO, One Challenge, 14 Shirley Drive, Worthing, West Sussex BN14 9AX
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
This notice was last updated on 5 June, 2018